Administration Officer - Quality & Safety

Safety Performance and Promotion

• Monitor Safety Reports including ORF reports from TM and other reports from all ANs Departments and maintaining a Database of all reports. 
• Maintain records of all Safety promotion documentation and manage the promotion plan in communication with the line manager . 
• Coordinate and liaise with other ANS Departments to maintain all Safety information within the Safety and Quality Database.
• Ensure proper documentation required for Quality & Safety section

Administrative Support 

• Prepare and maintain templates and forms for Quality & Safety section.
• Monitor and manage the administration of Management of change documentation in coordination with other ANS departments.
• Maintain the office and all equipment in good condition

Communication

• Effectively communicate with internal and external parties by preparing memos, letters, faxes etc. as advised by the management team of Quality & Safety section.

Document Management 

• Managing and producing accurately referenced documents pertaining to Quality & Safety for easy retrieval.

Reporting

• Ensure that all functional reports are prepared timely and accurately and meet GCAA requirements and quality standards.
• Maintain and extract reports from the following databases:

SMS Documentation and report, SPMC, Safety meetings

• Provide the line manager with accurate and timely daily and monthly safety reports to facilitate decision making.
• Support the line manager in the generation of monthly reports involving SMS review, Safety Concerns, Safety Recommendations, Safety Training, Safety Committee charts, Internal/external Audits.

KNOWLEDGE AND EXPERIENCE:

A university degree in business administration or equivalent with 2 years’ experience in administration management.